How to Batch Label Poly Bubble Mailers?

Shipping orders in bulk can be a time-consuming task for small businesses and online sellers, especially when it comes to labeling poly bubble mailers. Batch labeling, however, can streamline the process, reduce errors, and even save money. Whether you're shipping out a handful of packages or dozens at a time, batch labeling ensures that the task is handled quickly and professionally.

Here's everything you need to know about efficiently labeling poly bubble mailers in batches.

Why Batch Labeling Matters

Efficiency: Say goodbye to wasting time printing multiple labels. Instead, using batch labeling allows you to print all your labels at once, keeping the packages moving faster.

Reduced Errors: Shipping software can accurately verify your customer addresses, helping you minimize mistakes when printing labels. Avoid unnecessary delays or returns through those small mistakes.

Professionalism: A neat, consistent label will add professionalism to your packages and will likely help you earn your customers' trust and satisfaction.

Cost Savings: Batch labeling limits labor time and shipping fees. Thermal printers typically print labels faster than the manual method you may use, unless you are batch printing.

Methods

Printing Labels in Bulk

Using Online Shipping Platforms

Shipping platforms like USPS Click-N-Ship, UPS, and FedEx enable you to print bulk shipping labels, while third-party tools like ShipStation and Pirate Ship allow you to quickly create multiple labels. These platforms generally provide not just shipping labels, but also other integrated shipping-related features, such as address verification, which saves you time and reduces mistakes.

E-commerce Platforms

Suppose you are selling on market sites like Shopify, Amazon, eBay, or Etsy. In that case, you will be able to export order data as a report from the marketplace platform to your shipping software, and then bulk create shipping labels after reviewing and organizing the orders.

Printing Methods

There are two primary methods for printing labels in bulk: using label sheets or thermal printers. Label sheets are great for smaller operations and can be printed on a regular inkjet printer. However, for larger volumes, thermal printers are more efficient, as they don't require ink and can handle high-speed printing.

Using 4x6 thermal labels is ideal here since they provide clear, durable prints and fit most thermal printers perfectly.

Organizing Orders Before Labeling

Order Sorting

When it comes time to print labels, it can be beneficial to sort orders by weight, size, or shipping method. Sorting orders makes it easier to group orders together and ensures packages going to the same destination arrive together.

Address Verification

Before printing labels, it is a good idea to verify that customer addresses are accurate and up-to-date. Most shipping software comes with address verification, which can help identify errors or inconsistencies in addresses to prevent costly shipping mistakes.

Applying Labels Efficiently

Label Applicators

For high-volume shipping, using a label applicator significantly reduces the time spent applying labels. It will help you apply labels to mailers quickly and efficiently, ensuring that all mailers/packs are labelled correctly.

Adherence Tips

Because poly and bubble mailers have a smooth, non-porous surface, it can be difficult for labels to stick. It is essential to apply the label firmly and ensure it adheres well. For extra security, especially in long-distance shipping, consider reinforcing labels with clear packing tape. This keeps labels intact and readable throughout transit.

Sellers often wonder, can you tape a shipping label on a poly mailer? Yes, clear packing tape can be used to secure labels, but make sure it doesn’t cover the barcode.

Tools and Supplies

To get started with batch labeling poly bubble mailers, here is a list of what you need:

• Poly or Bubble Mailers: Ensure you have a variety of sizes to accommodate different products. Lightweight poly mailers are an excellent choice for everyday shipping needs, combining strength with cost efficiency.

• Thermal Printer or Inkjet Printer: For larger volume packages, a thermal printer is a faster option for label processing. Using label sheets for a smaller number of packages can also be a practical approach.

• Shipping Software: ShipStation, Pirate Ship, or shipping software from your preferred carrier.

• Label Applicator (Optional): A great tool to use if shipping a high volume to speed up the applying process.

Step-by-Step Guide

1. Export Your Order Data

Export your orders from your e-commerce platform (such as Shopify or Etsy) into your shipping software.

2. Verify Addresses

Ensure that all customer addresses are correct using the address verification tools in your shipping platform.

3. Generate Shipping Labels in Bulk

Once your orders are organized and verified, generate shipping labels in bulk. Shipping software will automatically populate the customer information and shipping method for you.

4. Print Labels

Use a thermal printer or label sheets to print the labels. If you're printing on label sheets, ensure they are aligned correctly to prevent misprints. For high-volume orders, thermal printers are ideal for faster and more accurate printing.

5. Apply Labels

A common question is where to put shipping labels on mailers. Always place it on the largest, flattest side of the mailer to keep it scannable during transit. Use a label applicator for higher volumes to ensure the labels are applied quickly and consistently. Some may ask how to label a bubble mailer correctly. The process is the same as with poly mailers: use a strong shipping label, press firmly to ensure adhesion, and avoid edges or seams.

6. Double-Check Packages

Before dropping off your packages, double-check to make sure all labels are correctly applied and all addresses are accurate. This ensures that no order is missed or mislabeled.

7. Difference Between Labeling Bubble Mailers and Poly Mailers

While both types of mailers are great for shipping, poly mailers tend to be slightly smoother than bubble mailers, which can affect how labels adhere. Ensure you use the correct labels for each type. If you’re unsure how to label a poly mailer, remember that its smooth surface requires strong adhesive labels or extra reinforcement like packing tape.

Common Mistakes to Avoid

Incorrect shipping label placement can delay deliveries. Labels should be flat, visible, and not folded over seams or edges.

Misaligned Printing

Misaligned labels are one of the most common issues. Always run a test print before printing a whole batch to check the labels' alignment.

Using Regular Paper + Tape

While this may seem like a cost-effective solution, using regular paper and tape to create labels is time-consuming and less professional. Stick with printed labels for a cleaner, more efficient process.

Skipping Address Verification

It's tempting to skip this step when you're in a rush, but verifying addresses before printing labels can prevent delivery issues and returns. Always ensure your customer data is accurate to save time and hassle in the long run.

Mixing Orders

Batch labeling in large quantities can lead to mix-ups if orders aren't properly organized. Use clear sorting methods to avoid this mistake. Whether by shipping method or product size, sorting orders in advance ensures accuracy and efficiency.

Branding & Privacy Tips

Branded Labels

If you're looking to ensure your packaging truly stands out, consider adding branded stickers or custom-printed labels to enhance its appearance. This adds a layer of professionalism while also allowing for name recognition.

Improved Customer Experience

Branded batch labeling not only improves your workflow and efficiency but also improves your customers' experience. A properly labeled package makes a lasting first impression, allowing your company's trustworthy image to grow.

Privacy Protection in Labeling

When labeling poly bubble mailers, it is preferable to keep customer information private and secure. When printing labels, ensure you're using secure printers and keep any sensitive data, such as addresses and phone numbers, out of sight. Be sure to find a proper way to dispose of unused labels and any sheets they are printed on, as well as drafts containing any customer information. 

Some additional tips include considering the use of opaque or branded labels, which cover sensitive information during transit, thereby maintaining customer privacy while ensuring a professional-looking shipment.

Conclusion

Batch labelling poly bubble mailers is a great way to make your shipping process easier, limit errors, and save money. By using a systematic process, you will more efficiently manage your business while enhancing professionalism and customer satisfaction with your shipping methods. Take the step to make batch labelling part of your shipping process, and watch how well your business can run.